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  • Fournier Wright posted an update 2 months, 3 weeks ago

    Electronic invoicing, or e-invoicing, much like the name implies, could be the electronic exchange of invoice documents between a supplier as well as the customer. Electronic invoicing surpasses merely sending a PDF receipt to a customer via email. An authentic e-invoicing option is an integrated solution where an electric invoice is transmitted and received seamless involving the supplier’s a / r system and also the customer’s accounts payable system. E-invoicing documents are typically exchanged in EDI or XML formats. (Source: E-Invoicing Basics)

    Why switch from the manual, paper-based system to an electronic invoicing system? Paper-based method is notoriously time-consuming and prone to errors. Consequently, paper invoicing will have higher costs and longer processing lifecycles.

    In spite of the widespread adoption of automation for several business processes, accounts payable and a / r processes remain largely manual (Source: Dolphin Corp).

    Great things about~advantages of~important things about E-Invoicing for Suppliers

    Switching to e-invoicing solves these issues, causing faster processing, lower transaction costs, greater visibility, and significant savings. From a business perspective, e-invoicing delivers lots of benefits through the entire AR / AP process.

    To begin with, there isn’t any mail to sort, distribute, or open. In addition to that, e-invoicing eliminates expenses related to paper bills, envelopes, and postage. Plus, it requires much less time for it to process generate bill payment. Together with the new system, you can create and distribute a full batch of invoices with just a couple of clicks. (Source: Pay Simple)

    Next, there isn’t any data entry required. Since the payment comes to the buyer’s accounts payable system automatically, the accounts payable clerk doesn’t need to enter the data by hand. E-invoicing eliminates the opportunity of mistakes and ensures accuracy. Likewise, you needn’t scan paper bills, another manual procedure that needs time and could be prone to errors including illegible scans.

    Meanwhile, all invoices are instantly and securely delivered. By eliminating mail from your equation, you happen to be also eliminating several days from receipt to payment. Similarly, electronic payments speed the method and mean you won’t need to wait in line with the bank to deposit your hard earned money.

    Electronic invoices are really easy to store and reference, without any physical file cabinets required. When you telephone customers, you can easily include a link or attachment towards the original payment receipt, purchase order, or related documentation.

    Advantages of~conveniences of E-Invoicing for Buyers

    E-invoices offer benefits on your customers too. For example, you are able to give a variety of payment options like debit, credit, and ACH. Paperless system also paves the way to automated reminders filled with integrated "pay now" buttons that url to the bill. Your customers’ accounts payable team will appreciate not having to manually enter data or scan paper bill, too.

    Switching to e-invoicing saves time and money, a win-win both for sides.

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